WEATHER CANCELATION POLICY

At USA Softball DFW, safety is the most important thing. If any of the threatening weather conditions listed below are present on the day of the event, the event may be delayed or canceled. When weather conditions or other physical conditions present a danger to participants, our officials maintain the right to cancel the event. Less threatening conditions may cause alterations of the format to ensure participant, volunteer, and community safety.

THREATENING WEATHER CONDITIONS

USA Softball of DFW, with the mandate of the Parks and Recreation Departments and or the Softball League, may cancel or delay an event if any of the following weather conditions exist: Tornado Warning, Tornado Watch, Thunderstorm, "Heavy" Rain, Extreme Cold, Extreme Hot or other significant weather conditions.

OTHER EXTREME CONDITIONS

Local, State, or National emergency. The Tournament/League  Director has the authority to cancel if threatening conditions force the safety of the sanctioned tournament(s), leagues, and other events.

BROADCAST OF CANCELLATION

If the event is canceled or delayed: We will notify all participants by the rain-outline app. Please sign up and follow us on the app or any social media outlets. We will also send a text to all who agree to receive text messages during the registration process.

CANCELLATION OF THE EVENT

We could cancel before the start of the tournament or event if conditions exist. With these conditions, a 90% refund will be issued. We will transfer your entry fee at 100% for a future tournament with no refund requested throughout the calendar year.

CANCELLATION AFTER EVENT BEGINS

If the tournament/event is unable to finish, we will credit your team for a prorated amount for a future tournament. If you played under 50% of the published format, please email the Tournament Director with your chosen future tournament details. We will send an invoice if there is a balance due.

FORMAT CHANGE

For a delay, the Tournament Director may have to change the tournament format to finish a tournament. No refunds or credits will be necessary for a format change.

TOURNAMENT CUTOFF DEADLINE and Refunds

Our cutoff time is 11:59 pm, eight days before the scheduled tournament. Cutoff time equals the deadline to get in and pay for the tournament and request drop transfers or refunds. There are circumstances where the registration runs past the cutoff time, but deadline however drop request must be made 8 days prior. Refunds will be issued after the event date. We always will encourage entry funds transfers to another event. It is the teams' responsibility to email after the event to request a transfer or a refund. If you qualify, expect about a 90% refund of any entry fees since funds have already been spent preparing for the event. However, we will transfer your entry fee at 100% for future tournaments/events throughout the calendar year.

Note: Guidelines for the safety of the tournament; however, the ultimate responsibility for protecting their players and children is the parents and the team coaches. We will constantly update current conditions and be aware of the player's safety.